850 - Purchase Order

ST

Transaction Set Header

M

BEG

Beginning Segment for PO

M

DTM

Date/Time Reference

M

N9

Notes/Comments

O

N1

Name

O

1

N3

Address Information

O

1

N4

Geographic Location

O

1

PO1

Purchase Order Baseline Item Data

M

1

REF

Kanban Release ID

M

1

SCH

Delivery Schedule

M

1

CTT

Transaction Totals

M

1

SE

Transaction Set Trailer

M

1

ISA01

Authorization Information Qualifier

00

M

Plan to use 00 (No authorization information present)

ISA02

Authorization Information

M

Will contain spaces

ISA03

Security Information Qualifier

00

M

Plan to use 00 (No security information present)

ISA04

Security Information

M

Will contain spaces

ISA05

Interchange ID Qualifier

01

M

Customer supplied qualifier

ISA06

Interchange Sender ID

000000000

M

Customer’s Sender ID

ISA07

Interchange ID Qualifier

01

M

Vendor qualifier

ISA08

Interchange Receiver ID

000000000

M

Vendor receiver ID

ISA09

Interchange Date

YYMMDD

M

Will contain the date of the interchange in the YYMMDD format

ISA10

Interchange Time

HHMM

M

Will contain the time of the interchange in HHMM format

ISA11

Interchange Control Standards ID

U

M

Will contain U (US EDI)

ISA12

Interchange Control Version Number

00401

M

Y2K compliant version 4010

ISA13

Interchange Control Number

M

Unique sequentially incrementing numbers.

ISA14

Acknowledgement Requested

0

M

Plan to use 0 (No TA1 Acknowledgement requested)

ISA15

Usage Indicator

T or P

M

Will use T (test) or P (production) to indicate status of data

ISA16

Component Element Separator

M

Will contain spaces

GS01

Functional ID Code

PO

M

PO = 850, Purchase Order

GS02

Application Sender’s Code

000000000

M

Customer’s Sender ID

GS03

Application Receiver’s Code

000000000

M

Vendor Supplied Code

GS04

Date

CCYYMMDD

M

Date that Customer generated the functional group of transaction sets

GS05

Time

HHMM

M

Time that Customer generated the functional group of transaction sets

GS06

Group Control Number

M

Unique number assigned to the group header by Customer

GS07

Responsible Agency Code

X

M

Will contain X (Accredited Standards Committee X12)

GS08

Version /Release ID Code

004010

M

Will contain version/release of group being transmitted.

ST01

Transaction Set ID Code

850

M

850 = Purchase Order

ST02

Transaction Set Control Number

M

Will match the SE02 element

BEG01

Transaction Set Purpose Code

00

M

00 = Original Order

BEG02

Purchase Order Type Code

SA

DR

M

SA = Stand Alone Order (An N2 and N4 will NOT be included). An SA order is any order that will be shipped directly to a Customer branch.

DR = Drop Ship (N3 and N4 are Required for Drop Ship Orders). A drop ship order is any order that will be shipped directly to a job site.

BEG03

Purchase Order Number

M

Customer’s Purchase Order Number

BEG05

Date

CCYYMMDD

M

Purchase Order Date in CCYYMMDD format

DTM01

Date/Time Qualifier

002

M

002 = Delivery Requested (date the order is expected at Customer)

DTM02

Date

CCYYMMDD

M

Delivery Requested Date in CCYYMMDD format

N901

Ref ID Qualifier

ZZ

ZZ

N903

Free Form Message

O

Free Form Text

N101

Entity ID Code

ST

M

ST = Ship to

N102

Name

M

Ship to Store Name OR Drop Ship Location Name

N103

Identification Code Qualifier

92

M

92 = Assigned by Buyer (Customer)

N104

Identification Code

9999

M

Customer’s Branch Number

N301

Address Information

O

Address of Drop Ship location (An N3 segment will only appear for Drop Ship Orders) Min=1 Max=55

N302

Additional Address Information

O

Second line of address of Drop Ship location (An N3 segment will only appear for Drop Ship Orders) Min=1 Max=55

N401

City Name

O

Drop Ship City

N402

State Code

O

Drop Ship State

N403

Postal Code

O

Drop Ship Zip Code

PO101

Line Item No

Running Number

PO102

Quantity Ordered

M

Quantity Ordered

PO103

Unit of Measure Code

EA, CN, PC, RL

M

Will be 2 characters

PO104

Unit Price

0

Will contain no more than 3 decimal places.

PO105

Current Price

CT

Current Price (Subject to Change)

PO106

Product/Service ID Qualifier

BP

M

BP – means net is customer item number

PO107

Product/Service ID

M

Customer’s Item Number

PO108

Product/Service ID Qualifier

VP

M

VP – means next is Vendor's part number

PO109

Product/Service ID

M

Vendor's part number

REF01

Service ID

LF

M

Means Next field is Kanban Release ID

REF02

Service ID Qualifier

KCD00000-0001

M

Kanban Release ID

REF03

Service ID Description

RELEASE ID

M

Description of REF02 field

SCH01

Quantity

Numeric value of quantity

SCH02

Unit Measurement Code

EA, CN, PC, RL

M

Code identifying the basic unit of measurement

SCH03

SCH04

SCH05

Date/Time Qualifier

002

M

Delivery Requested

SCH06

Date

CCYYMMDD

M

Requested Ship Date in CCYYMMDD format

CTT01

Number of Line Items

M

Total number of Line Items on Purchase Order

SE01

Number of Included Segments

M

A count of the number of segments in the transaction

SE02

Transaction Set Control Number

M

Will match the transaction set control number in the ST02 element

GE01

Number of Transaction Sets Included

M

Number of transactions in functional group

GE02

Group Control Number

M

Control Number

IEA01

Number of Included Functional Groups

M

Number of functional groups in interchange

IEA02

Interchange Control Number

M

Control Number (must match ISA control number)